Fleet Service Management System

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Fast, safe and reliable transport service and maintenance

New technologies can make auto transporting more energy-efficient and eco-friendly. But new technologies for transport business management is making this industry more efficient and effective. Service maintenance solution for transport organizations from Elva DMS ensures full control over transport company’s service operations. Elva DMS is designed to answer the following questions:
Starting from:
/per month 1 user

How to register and control tires for cargo and public transport?

How to manage maintenance operations as external services?

Invoice your customer for maintenance works based on materials, jobs and time spent for service work. Make sales proposals (sales quotes) and invoices right from the system.

Get a full service history about heavy transport maintenance works.

The CRM (customer relationship management) function ensures precise communication with clients by making sales activities.

How to schedule and manage public transport trips?

Use the fixed route system to monitor vehicle operations along with the prescribed route according to a fixed schedule. By completing the route sheet, you schedule vehicles and drivers, and assign the designed trip. Get full time control of each stop the bus has made to analyze possible delays.

A detailed time report of the driver gives information on the actual working hours. Integration with the payroll function allows the driver’s exact salary to be calculated.

The cash management function allows control over cash operations made during the trip and the information goes directly to the accountancy department.

How to control cargo transportation operations?

Fuel inventory for cargo and other transportation companies allows fuel usage to be monitored and analyzed based on various criteria (e.g. technical specification, seasons etc.). Get a report on the actual versus standard fuel use.

How to organize maintenance works for transport organization?

Plan workshop activities and the workforce automatically by selecting the service package, or schedule jobs and mechanics manually. You can re-schedule planned activities if needed.

Define service packages for standard works. Service packages give the opportunity to automate planning (spare parts, employees, equipment) and ordering (spare parts) processes.

Schedule vehicle maintenance earlier and the system will collect information on the necessity for spare parts and automatically suggest inventory spare part replenishment (parts-refill) if needed.

Anticipate maintenance works based on the vehicle odometer. The mechanic can mark the time when the job has been started and finished. Based on this information you can calculate the exact hours spent on the job. This will help to obtain the costs including the mechanics salary.

You can assign various specialists for one maintenance job. Register both internal and external service works to keep information about vehicle service history and guarantees for jobs and/or parts (materials).

How to manage the spare part inventory at the Transport Company?

The spare part management function manages the information about the required parts for work. It supports the automatic or manual refilling (replenishment) of parts so that the inventory is always up to date. Keep the correct self-cost of the spare parts by adding additional costs such as taxes or transport costs to the specific spare part or the whole vendor invoice.

Manage and control your payables and receivables.

Features for Transport Service Maintenance Management

Complete service management system for transport companies based on ERP system supports all maintenance and related process management. Integrated ERP function allows service management integration with other departments. Transport service management system – Elva DMS – provides following features:
Service History Register
Anda MauriteCFO of CATA Ltd.
Our bookkeeping staff was reduced by more than 30%. We have managed to reduce our fuel expenses by approximately 10%. The investment in the Elva DMS has paid back its initial costs several times over in the first year.

Why to choose Elva DMS for your business?

Microsoft Dynamics certified ERP (enterprise resourse planning system) for automotive industry
Always updated business solution based on world’s leading ERP platform – Microsoft Dynamics
Worldwide support – more than 50 distributers throughout the world
Development rights for customers
Flexible and easily modifiable DMS system
Experts with more than 10 years’ experience in automotive business.

High standards for quality - ISO certification for enterprise recourse planning solutions development, implementation and support