And More…
Mobile app
Access data from your favourite iOS, Windows or Android device – be it tablet, phone or other mobile device. Switch your device on the go, during meetings or at home and access your Elva DMS 365 business data from anywhere. Elva DMS 365 Mobile App gives the portability and flexibility in casual system use (e.g. approving an invoice or KPI reporting). Mobile App is touch-optimized that provides fast and intuitive navigation trough data. Data layout is easy to read and adjusted to any mobile device.
Elva DMS 365 mobile application has several unique and handy features:
Use Elva DMS 365 software on any device and operating system
The mobile app is available on iOS, Android, Windows and Windows CE operating systems.
Perform almost every function of system on your mobile device
Frequently used functions on mobile app are:
- KPIs online reporting- mechanic time clicking
- spare part sales- field service & sales
- checklists
- documents with photo or signature – such as Post-accident act – take a picture of the crashed car with your mobile device and share it along with other data at your car service workflows or to insurance companies.
Access your data whenever and wherever you are
Always be informed about how your business is doing – your business Key Performance Indicators are accessible any time with a single click
No double data entry
Use mobile devices for data entering and you will not have to waste time on data rewriting.
Work offline
Create your user set-up, download the necessary data on your mobile device and you are ready to work. Once you have access to the Internet, you can synchronize all data. The offline functionality is especially useful for equipment field service at places, where there is no Internet connection, for example, in mountains, in wilderness, deserts or below ground.
Document Management in Automotive Industry
This functionality comes inclusive of document approval option. Through it, users get the ability to submit a document for approval purposes in accordance with predefined hierarchies of managers. Documents for approval can be viewed in a rather interactive manner in RTC or Role Tailored Technology – Dashboard.
The notification system that is included in this functionality offers details on the status of relevant documents to users as well as approvers. There is an optional email notification function that can be customized to suit the organization’s particular needs.Functionality automatically enters information about the creation date for documents, and calculates due dates. All through the Elva DMS 365 technology, users are provided with the ability to print any system card or document in PDF, Microsoft Word, or Microsoft Excel file. Users may also attach different type of file, including pictures of vehicles to modules, system cards, and documents. A hyperlink to the file location can be attached as well.
Integration to Microsoft SharePoint is also possible through the Elva DMS 365 technology where you may extend document management features.
Multiple Language System
Multilingual features are enabled in Elva DMS 365, and the system is available in different translated languages. The default language is English, but you may choose to run system in various languages simultaneously and rest assured that all your other local adaptations are going to remain unchanged.
You have the ability to place alternative descriptions for all inventory items, and take print outs of reports in several language. For instance, you may choose to prepare an invoice in the language that is native to the receiver. Individual customers can have separate descriptions linked to them as well.
The interface of Elva DMS 365 is set to be used in several languages. Every user has the potential to choose the language that they wish to use during setup. For example, while HQ chooses to use English as the default language, local users of a particular branch may choose to use French. The data can easily be accessed in the language that the user enters data in. As well, translations are available for a number of system areas including units of measures, and spare parts etc.
Integrations for Automotive Industry
Elva DMS 365 can be integrated to Microsoft SharePoint, Microsoft Exchange Server, Microsoft Office (Word, Excel, OneNote), Microsoft SQL Server, Bing maps, Microsoft Dynamics CRM, Skype and a number of other POS, Web, GPS and Mobile System. You can also use the cloud version with Office 365.
Elva DMS 365 is basically a dealer management system that is meant to provide assistance in the management of vehicle, and spare parts supply, right from the manufacturers to the customers. The best part about Elva DMS 365 is that it can easily be integrated with a variety of manufacturer-specific OEM, data sources and third party interfaces for service ordering purposes.
With the Dealer Management System or DMS interface with manufacturer OEM system, you get to:
- Import spare part catalog
- Import labor operation catalog
- Import spare part invoice
- Present after sales reports to the factory
- Import vehicle purchase invoices
As a vehicle dealer, you can use OEM systems integrations to:
- Assure yourself of exact data exchange to its ERP system called Dynamics 365
- Enhance faster data input
- Cut down on user mistakes
- Reduce Service Order completion time
- Increase speed with respect to the determination of required operations or products
- Complete transactions quickly by excluding double data entry
- Enhance work efficiency for qualified workforce
Elva DMS 365 can also be set up for work purposes with Microsoft OneNote 2010. OneNote integration can be used for the synchronization of notes from a mobile OneNote installation with Microsoft Dynamics 365. OneNote may also be used to share recordings, pictures and other basic instructions all through the company. Once you have set up OneNote integration, you may add notes to a certain record or to complete page. However, if you wish to add in specific integrations as per your needs, please get in touch with an Elva DMS 365 reseller.
Project Management for Automotive Industry
There are multiple tools that are offered by Elva DMS 365 for the management of projects. These are inclusive of building projects, delivery projects, short/long term projects wherein budgeting, calculations, controlling, comparing, reporting and management need to be conducted. There are two different ways in which ElvaDMS can manage project reporting and calculations. It involves adding in varying dimensions to the already set records, or the utilization of the project module.
Project setup and the utilization of resources
Project cards can be configured and resources can be scheduled via the system. You may also provide all the information required for the management of budgets and for the proper monitoring of the progress of the project.
Users are given the ability to manage long-term projects that need to keep track of:
- Machine hours
- Man hours
- Extensive inventory items and other usage
Through the system, you will acquire the ability to overview individual jobs. But apart from that, you may also overview employee allocations, machinery and every other resource required for utilization of varying projects.
A major aspect of job planning is contract elements that are held by a company with customers who order a job. Another element that must be considered is based on the extensive utilization of items, resources, and a number of other G/L expenses. All of these aspects combined are formulated as project plan.
The system is integrated with the Sales module and you acquire the ability to invoice project or a part of the project create as regular invoice. Any expenses that are post job-related can be mentioned via purchase invoices, whereas usage entries from job journals can be linked as well. Purchase lines can be linked to job planning lines.
Long period projects
If a project is expected to run over an extended period of time, these costs can easily be transferred to a WIP or Work in Process account mentioned over the balance sheet all through the completion time period. A WIP method can also be created to reflect on the customized needs of your organization, industry and/or country.
Budget control
For any selected jobs in the project, users can easily compare the scheduled as well as the actual amounts.
Time management
Through the system, you have the ability to identify issues early and deter any cost overruns or delays in the project. All you need to do is to post time usage for an individual, or a machine and the entry will be reviewed by a manger for its usage and allocation.
Manufacturing Process Management
This function allows you to manage the ways in which your organization plans, supplies, produces, schedules, tracks and reports manufactured goods. The vehicle manufacturing module is best used in cases where an extensive manufacturing process of the vehicle is followed. Requests like car tuning managements, vehicle rebuilding functionality, bus assembly software, and other manufacturing processes are supported by the system with an extensive time frame in which detailed calculations need to be performed over production.
Project based manufacturing, or production to the stock is supported by the basic production module.
Bills of Materials
A BOM or Bill of Materials is basically comprised of a list of components that are required for the production of a main row item. Production recipes are best used for describing assembly, package deals and a number of other products, all of which are meant to be sold together. There also happen to be packaged transactions that are meant to calculate the direct unit cost of the bills of materials. The BOM comprises of both items, and/or raw materials and recourses. This includes time of equipment for the completion of precise cost price of new produced items.
Through the system, you can categorize an item as being both a finished good and a subassembly. BOM additionally comes with the ability to support the building of kits. These are basically individual items that are packaged or grouped together for the creation of a specialized item. Production recipes for kits can easily be defined as well as assigned to varying items. A BOM can also contain several different varied whose usage depends on stock availability or item variants.
Management of capacity
This function is best used to plan capacity, sales and usage statistics along with the profitability of resources. The utilization of resources can also be monitored through it. The system can also help you acquire a detailed overview of your capacity for each resource. Along with it, you can also access information about availability and planned costs on orders and quotes.
Production Orders
Production orders are particularly meant to be used for the management of conversion of purchased materials into manufactured items. The following information can be added to production orders:
- Products that are planned to be manufactured
- Materials that have been selected already
- The components necessary for the production of manufactured products
- Products that have already been manufactured
- Materials that have previously been used for manufacturing operations
You may follow an order-by-order basis for the production orders both automatically and manually on the basis of other criteria. Production orders are also meant to assist in the maintenance of production in timely manner while cutting down on raw materials or spare parts whenever manufacturing is started. In the meantime, it also assists in the creation of new produced items whenever it is put through completion.
Planning
There is a powerful forecasting tool integrated within the planning system. All demand and supply data is taken into consideration by the planning system. It also has the potential to net the result, and offer suggestions with regards to balancing the supply so that demand can be fulfilled.
Recommendations are also made by the system to release supply orders for items by purchase, production or transfer. You can even acquire recommendations to reschedule unfinished manufacturing orders whenever due dates and need dates are out of phase.
Vehicle Marginal VAT
Vehicle marginal VAT is a functionality designed for all used car dealers who operate in countries with marginal VAT requirements. Our system is designed to calculate vehicle cost (with all the additional services and spare parts) and the difference between the sale price and the cost. The system automatically applies a VAT tax to this difference.
Customer Relationship Management in Automotive Industry
The vehicle sales and service CRM offered by Elva DMS 365 comes with a number of operations that can be used to track interactions with contacts, customers and their vehicles at large. There are countless CRM solutions in the market these days, but Elva DMS 365 allows for you to segment all contact database on the basic of vehicle age, brand, and engine type etc.
Apart from that, you, as a user, may target all of your marketing activities on the basis of prospect customer interest or the vehicles that are currently under use by them. There are countless other function for service CRM needs that are offered by Elva DMS 365 along with the basic dealership showroom CRM. All of these functions are meant to help you enhance your sales and win long-term customer loyalty.
Loyalty Management
The system enables its users to formulate individual discount policies for certain clients and client groups. You can setup discounts for specific items, or item groups within a particular period. However, for all of your contracted customers, the system allows you to build specific pricelist that will eventually come to an end when the contract ends.
The system offers surveys that you can use to assess client satisfaction for your products and services. You may build the survey in two ways: either you can have it as a manually filled list, or you can have it filled in by the system using recorded data. This includes financial records, and last invoice date etc. You may easily build customer groups as loyalty levels by setting up parameters within the system.
Contact Management
All of the external entities that you hold business relations with – including customers, vendors and prospective customers – can easily be recorded in the system as contact. Information on an organization, or a particular contact at that company can also be recorded. If you make a double-entry of a particular contact that already exists in the system, the duplicate check function will give you a warning for the same.
Contact Management for Automotive Industry
Users can maintain a basic overview of their contacts, whereas your approach to them can be personalized. The sales & debtors application area is tightly integrated within the functionality, which means that you can use it to issue quote to prospective clients, or create sales documents for certain contacts.
If you wish, you may classify your contacts by assigning different categories to them. The program has the potential to automatically classify all of your customers on the basis of criteria that you specify. This information can come much in handy when targeting contacts for your multiple campaigns.
Interaction Management
The contacting management feature allows you to record all of the interactions that you have with your contacts. This includes meetings, telephone calls, and letters etc. All of the documents can be attached to interactions in the form of Microsoft Excel, Microsoft Work or .txt files. The program can record interactions automatically.
Every single document that is sent out to your contacts is logged, and you may retrieve it later for viewing purposes. You may even use telecom devices to call your contacts by clicking a button on the contact card. The contact card can also be used to make Skype calls.
Marketing Management
Users are now given the ability to complete and control all of their marketing campaigns for several different segments. Details on marketing history can be acquired.
Contacts can additionally be segmented on the basis of common characteristics. These are inclusive of:
- Contact profiles
- Sales
- Interactions
- Vehicle information
You may even choose to reuse existing segments or segmentation criteria. The reutilization of existing segments by making specifications on whether these segments should be updated each time that new information is entered about the contact or not.
Another feature that you can benefit from is that of freezing the group to keep an eye on follow-up activities like direct mailing. A Microsoft Office Word document can also be used to mail-merge the identified segments. However, you may even use other file types to send to the contacts found within the segment.
Moreover, the system also allows for you to send copies of the same document to people belonging to varying nationalities. Most interestingly, they will receive the document translated into their native languages. Statistics can also be acquired on campaign results, contacts and lost sales.
Recall campaign management
The information received from manufacturers, such as recall summary, VIN number etc., can be used for the creation of client segments. You may also choose to contact your clients through phone calls or emails to update them about your further strategies.
Task Management
All the tasks related to your sales and marketing activities can easily be organized through the system. To-dos can be created for yourself, whereas you may also choose to assign task to other users, or groups of users. Automatically recurring to-do lists and activities can also be created, which may contain of many different to-dos. You may also setup workflows specified tasks. Furthermore, you can use the system to assign tasks that consist of a number of to-dos to other users/teams of users, all of which are pre-recorded in the program.
Opportunity Management
This functionality is basically meant to help you keep track of all sales opportunities. There are different stages that you can section your sales processes into, which can later be used for the management of your sales opportunities. An overview of the sales opportunities can be check out in the sales plan.
